Resources for Alumni Volunteers

Audio and video conference options for OSUAA clubs and societies

Conference calling option: audio only

With this conference-call service, once you sign up, you’re provided with a dial-in number, conference ID code and host code.   

To host a conference:

  • Call your dial-in number and enter your conference code, followed by your host code, when prompted.
  • For attendees to join the call, they’ll use the date and time information, along with the dial-in number and conference code, that you’ve provided beforehand.
  • With your free account, you can:
    • Host and record unlimited conference calls for up to 1,000 participants
    • Start conference calls at any time with your personal line that’s always open
    • Record and manage your calls via their online portal
  • Note: might request a donation for its service, but it’s not required.

Audio and video conferencing options

OSUAA will reimburse Scarlet and Gray groups for a group subscription to an audio/video conferencing tool. You can request reimbursement for your monthly service fee up to 10 times per fiscal year, up to $50 per meeting, as part of the board meeting reimbursement process.

Option 1 CarmenZoom: – Free for OSU faculty, students and instructional staff

CarmenZoom is the academic audio and web conferencing option for Ohio Statefaculty, students and instructional staff only, with all the functionality of a Zoom pro account (see link below for details). It includes up to 300 participants in a meeting. Guest attendees of Zoom meetings do not need to be affiliated with Ohio State.

Alumni House Events will host your virtual board meeting via CarmenZoom. Request help here.

Option 2 Zoom

What you need to know about Zoom:

  • Plans and pricing
  • Due to increased demand, Zoom is not allowing users with Basic plans to have a dial-in-by-phone audio option.  This means that every participant must be joining the Zoom meeting via computer, or by downloading the Zoom app on your tablet or phone.
  • If any of your participants need to dial in by phone, the Zoom Pro account is highly recommended (or CarmenZoom, if applicable).

Scheduling a Zoom meeting tutorial

Joining a Zoom meeting tutorial

Please also check out the “Zoom guidance – attendees” document to help attendees join meetings.

Option 3 Google Hangout

Google Hangout is a free service that can be used to message contacts, start free video or voice calls, and start a conversation with one person or group. You must have a Google account to use Google Hangout. Click here to create one.  

Features include:

  • Turn any conversation into a free group video call with up to 10 contacts. (All users must have a Google account.)
  • Call any phone number in the world. (Calls to other Hangout users are free.)
  • Include all your contacts with group chats for up to 150 people.

Option 4 Skype

Skype is a free service you can use to make video and voice one-to-one and group calls, send instant messages and share files with other people on Skype.


  • With your Skype account, you can host a video or audio conference with up to 50 people
  • Group chat
  • Screen and document sharing
  • Mobile-, computer- and tablet-friendly